The Form I-9 is needed to verify a new hire’s identity and work permission in the United States.
To complete Section 2, the employee will need to present to you either one List A document or a combination of one List B document and one List C document from the U.S. Citizenship and Immigration Service’s (USCIS) Form I-9 List of Acceptable Documents.
The documentation presented by the employee must be presented in person and the documentation should be original (this means it cannot be a photocopy, scan or photo), appear genuine (real), and relate to the employee. More information on the above requirements can be found below.
The USCIS Form I-9 List of Acceptable Documents can be found within the online Form I-9 completion portal (EMP Trust) that you will be using to complete Section 2.
You can also access more detailed online lists that include photographs of certain documentation by following the links listed below.
List A Documentation OR List B Documentation AND List C Documentation
Unfortunately, the USCIS Form I-9 List of Acceptable Documents does not contain information on all acceptable Form I-9 documentation that an employee may choose to present
Yes. There are certain List A or C “documents” that are actually a combination of two or more physical documents. For example, an employee presenting an Employment Authorization Document (EAD) eligible for an automatic extension may be required to present both an EAD and a Form I-797C, Notice of Action.
If our new employee thinks the documents are acceptable but cannot find them on the list, they should contact us in the Bluecrew app right away.
No. This document is a restricted or “annotated” Social Security Card and is not an acceptable Form I-9. You should ask the employee to present another document of their choice.
Employees may present replacement receipts for lost, stolen, or damaged documents. A replacement receipt may be provided for any List A, B, or C document. A replacement receipt is valid for 90 days from the employee’s date of hire. The online Form I-9 portal (EMP Trust) will assist you with calculating validity lengths. Learn more about replacement receipts.
No. A replacement receipt can only be presented for a replacement document of a lost, stolen, or damaged document and does not include a receipt for a new or renewal document. You should ask the employee if they have any other documentation they can present.
In addition to replacement receipts, there are four other types of receipts that certain employees may present to complete Section 2. This can be confusing so you can have the employee contact us through the Bluecrew app if there are questions. We have provided a table below to help you know what other types of receipts there are as well as how to record an expiration date. You can find more information on other acceptable receipts here.
Aside from receipts there are several documents that provide temporary work authorization for certain lawful permanent residents (or green card holders). The online Form I-9 portal (EMP Trust) will assist you with calculating validity lengths for the expiration date of the document. We have provided a table below, but you can also find more information about temporary documents here.
Yes.
The Form I-797 receipt notice will include the length of extension. The extension length will be either 12, 18, 24, or 48 months.
Yes. An expired Permanent Resident Card (I-551) with a Form I-797 receipt notice for either a Form I-90 or a Form N-400 is an acceptable List A document. The extension will be for 24 months from the expiration date of the Permanent Resident Card and the Form I-797 receipt notice will include the length of extension.
Generally because the immigration service cannot process applications fast enough, certain noncitizens authorized to work may be eligible for automatic extensions on their List A Employment Authorization Document (I-766) (“EAD”). The online Form I-9 portal (EMP Trust) will assist you with calculating extension lengths. You can also find more information on temporary documents here.
If the category codes do not match, then that EAD is not eligible for an automatic extension and expires on the expiration date listed on the EAD. If the EAD is already expired, you should ask the employee if they have any other documentation they can present. This is true unless the code is A12 or C19, see below for more information.
If the category code on the employee’s EAD does not match any of the category codes listed above, then that EAD is not eligible for an automatic extension and expires on the expiration date listed on the EAD. If the EAD is already expired, you should ask the employee if they have any other documentation they can present.
Yes. The employee’s Country of Birth on their EAD **does not** need to match their TPS designated country. The employee should just tell you what TPS country they are associated with.
No. See the M-274 at 5.3 where the government explains that sometimes there is a notice published in the Federal Register about a TPS extension for a certain country and nothing else needs to be presented by the employee, aside from the expired EAD card. In other cases, an individual notice may be issued, extending a TPS EAD card
It is important to review the employee’s documentation in person and to make sure that the documentation appears genuine and relates to the employee sitting in front of you. You do not need to be a document expert! As long as the document looks and feels genuine, the photograph on the documentation looks like the employee (if it has a photograph), and the personal information on the documentation matches the employee’s information, you should accept and record the documentation in Section 2.
Yes. You should review Section 1 and make sure all of the required fields have been properly completed.
No. However, you should review Section 1 along with the documentation presented by the employee and make sure that the information on the documentation matches the information from Section 1. For example, if the employee presents their Social Security Card for Section 2, you should review the Social Security number recorded in Section 1 and make sure it matches the number on the Social Security Card presented to you. If the information does not match, ask the employee to correct Section 1 before completing Section 2.
Yes. As long as the documentation appears genuine and relates to the employee, you should accept the documentation and record in the List A, B, or C document fields of Section 2.
No. The employee has their choice of what documentation they would like to present. If their documentation is not acceptable or does not appear genuine or relate to the employee, then you should ask them to present another document of their choice.